The presenting author must register in order to attend the conference and present the abstract.
- Please check the time and lecture room of your presentation in the daily programme and in the conference app as there might have been some last-minute changes (the detailed program will be available soon!)
- All presentations must be prepared and delivered in English.
- All presenters are asked to respect the duration of presentations as follows:
– 12 min. (incl. discussion) for podium presentations,
– 3 min. (incl. discussion) for flash poster presentations. - The chairs are requested to stop the presentation after the allotted time has passed.
Technical requirements: - Slide format:
– MS PowerPoint or Apple Keynote, landscape format
– 16:9 HD presentations (1080p)
– films embedded videos in power point for optimal compatibility (do not forget to embed your fonts and to bring your video files separately, as back-up solution)
– the use of personal laptops for presentation is not allowed
- Please check the time and lecture room of your presentation in the VPH 2026 final program, which you will receive at the registration desk at the conference, or in the online program (will be available soon).
- Make sure to be present in the meeting room at least 10 minutes prior to the start of your session and let the chairperson know you are there. Please make sure to stay in your session from the beginning on to ensure smooth changes between the individual presentations.
- Student volunteers will be present in each room to assist with any issues.
- To ensure a smooth and well-organized congress, it is very important that all presenters upload their presentations in advance via ConfTool, no later than 30 August 2026.
- The upload option will become available in the system once the detailed programme has been finalized.
- If any last-minute changes occur, you may upload a revised version of your presentation in the meeting room or in the speaker preview room, at least 24 hours prior to the day of your presentation.
- How to upload: Login to your ConfTool profile. Click on Your Submissions. Next to your podium presentation, click on Final upload (Optional). Upload your file (ppt/x) and Save data.
Please, bring your printed paper poster to the venue. The measurements should be approximately A0 Portrait (841 x 1189 mm). The poster should be easily readable from a distance of 2 meters.
The poster presenters have been assigned a slot in the programme for a flash poster presentation. Please check ConfTool or the programme to see your allocated slot.
The poster sessions will be held in the Ground Floor and First Floor foyers. Please consult the poster overview and venue map to locate your assigned poster number. Note: Posters are identified by the poster number, not the abstract ID. Poster lists will be displayed near each poster area and at the registration desk.
Presenters are kindly asked to be present by their posters during the poster session time to briefly present their work and answer any questions from conference delegates.
Pins for mounting your poster will be provided.
Printing company at the venue: Poliprint, Campus Leonardo. Building 12, Via Bonardi 9 (ground floor)
Poster dismantling
All posters that have not been removed by Wednesday 4 September 17:00 will be dismantled and disposed by the conference organizers.
The chair of a podium session holds a key position in making the programme run as smoothly as possible.
These guidelines are to help you before, during and after the session you are chairing.
- Please arrive in the room of your session at least 10 minutes before it starts.
- 1 student assistant will be present in the room making sure that all presentations of the session are uploaded.
- All presentations are uploaded via ConfTool prior to the conference and last minutes updated version can be uploaded onsite latest 24 hours prior to the session.
- A technician will make sure in advance that all devices and audio equipment operate as planned. The student assistants will assist you in case of technical issue.
- Please prepare some possible questions for the presenters in case no one from the audience will ask a question.
- Discussion: Take charge of the discussion period. Recognize questions from the audience and allow each person who would like to do so to participate in the discussion. Ask the participant to introduce herself/himself and to speak slowly into the microphone.
- Please remind the speakers of the time limit of their presentation (according to the final VPH 2026 programme).
- Each podium presenter has been informed to prepare a presentation for maximum 12 minutes including Q&A. The flash poster presenters have been informed that their presentation should be planned for 3 minutes.
- Please do not exceed the time assigned for the session. The programme is very tight, and it is important to avoid delays.
- You are kindly asked to switch between presentations by simply announcing the name of the next presenter and the title of the presentation. Due to the tight schedule, there will not be sufficient time for introducing individual lecturers in a more detailed manner.
- If a presentation cannot be given or if a presenter does not appear (no-show), please stick to the original programme and fill out the remaining time with questions or start a discussion.
Once more, thank you for contributing to the VPH 2026 Conference.
If you have any questions before, during or after the conference, please contact the VPH 2026 conference secretariat (at the registration desk).
