Each student will have to send:

• A copy of the abstract submitted and accepted to the Conference as first author
• An application letter including information about the applicant (full name, address, nationality, age, information regarding their present position and institution, name and address of the academic adviser) and justification of the travel grant request (why they wish to apply for it; what would be the benefit for the student; how crucial it is to have to the travel award for participating to the conference)
• A copy of their CV
• Proof of VPHi membership status*

*Are you a VPHi student member?

You are considered a rightful student member:

• if you are affiliated to either an ordinary or a supporting member and you have activated your VPHi membership account. If you still haven't done it, please register from here: www.vph-institute.org/register.html
• if you have already applied for a student membership and paid your membership fee for 2024 (check you personal area by logging in here). Please make sure your membership is in good standing before applying for this award.

You are considered eligible if:

• You are a VPHi Student member in good standing for 2024
• You submitted an abstract as first author
• Your abstract has been accepted for oral presentation

• Only applications that fullfill all the eligibility criteria will be taken into consideration.
• Based on the scores assigned to the abstracts during the peer-review, the Committee Chair will extract a shortlist of the highest-scoring papers (taking into consideration merit, gender balance, diversity of scientific areas and provenance from low- and middle-income country).
• The shortlist and abstracts will be forwarded to the appointed Award Committee members, along with detailed rating criteria and scoresheets.
• The Award Committee will provide notification of the awards in sufficient time for the awardees to arrange Conference attendance.
• One week before the conference at the latest, the Awardee’s supervisors will be requested to send to roberta@vph-institute.org a signed statement that acknowledges:
  • their awareness of the amount of money granted to the Awardee,
  • that the award money will be effectively used to cover costs associated with the participation of the Awardee to the conference.

Failure to comply with this point will automatically cancel the award.

The award presentation will take place during the Closing Ceremony of the VPH2024 Conference. The award money will be transferred to the winners shortly after the congress, via bank transfer.
The VPHi members will be informed about the winners in the monthly VPHi newsletter and on all other channels.

You can apply within 2 weeks from receiving the notification of paper acceptance for oral presentation.